Administrative Assistant

HR&Ops · Brentwood, Tennessee
Department HR&Ops
Employment Type Full-Time

 Title: Administrative Assistant

 

 

Summary

This role will support the efficient administrative operation of Zapata’s Brentwood, TN office and provide administrative support to executive leadership in multiple locations.

 

About Zapata

Zapata Computing, Inc. is a quantum software, services and applications company with a mission to accelerate the quantum revolution. We are developing a quantum workflow platform to solve critical problems across a wide range of industries. Zapata’s quantum platform Orquestra™ combines a powerful software platform and quantum algorithm libraries to deliver real-world solutions across a full range of classical and quantum technologies

 

Key responsibilities

  • Provide administrative support for multiple executives; examples of this support include but not limited to scheduling meetings and travel, completing expense reports through our online service (currently Expensify), and proof reading communications.
  • Ensure that office supplies are sufficiently on hand while keeping cost at a minimum.  The idea is to make sure materials and supplies are available as needed but that we are not carrying too much inventory.
  • In concert with our facilities lead person, ensure that the office has the needed equipment and furniture to conduct business.
  • Check for voice mail messages on the company’s main line and route to the appropriate person.
  • Coordinate on-site and off-site meetings and conferences to include hotel and travel arrangements, itineraries, preparation of support materials, meal planning and other related tasks.
  • Serve as the back-up to the CEO’s Executive Assistant as needed.
  • Records and distributes meeting minutes.
  • Greet guests to the office and make them feel welcome.
  • Take initiative to fill in the gaps where needed; jumping in to help with projects, time sensitive requests, or just stuff that needs to be done.

 

Requirements:

  • Able to manage multiple and sometimes conflicting priorities
  • Strong verbal and written communications skills
  • Comfortable working with Microsoft Office products, SharePoint, and other cloud based applications for administration, communication, and project management like Slack, Zoom, Asana, Confluence, and Expensify.
  • Detail oriented and organized


Location:

  • Brentwood, Nashville or surrounding areas

Thank You

Your application was submitted successfully.

  • Location
    Brentwood, Tennessee
  • Department
    HR&Ops
  • Employment Type
    Full-Time