Title: Administrative Assistant
This role will support the efficient administrative operation of Zapata’s Brentwood, TN office and provide administrative support to executive leadership in multiple locations.
Zapata Computing, Inc. is a quantum software, services and applications company with a mission to accelerate the quantum revolution. We are developing a quantum workflow platform to solve critical problems across a wide range of industries. Zapata’s quantum platform Orquestra™ combines a powerful software platform and quantum algorithm libraries to deliver real-world solutions across a full range of classical and quantum technologies
- Provide administrative support for multiple executives; examples of this support include but not limited to scheduling meetings and travel, completing expense reports through our online service (currently Expensify), and proof reading communications.
- Ensure that office supplies are sufficiently on hand while keeping cost at a minimum. The idea is to make sure materials and supplies are available as needed but that we are not carrying too much inventory.
- In concert with our facilities lead person, ensure that the office has the needed equipment and furniture to conduct business.
- Check for voice mail messages on the company’s main line and route to the appropriate person.
- Coordinate on-site and off-site meetings and conferences to include hotel and travel arrangements, itineraries, preparation of support materials, meal planning and other related tasks.
- Serve as the back-up to the CEO’s Executive Assistant as needed.
- Records and distributes meeting minutes.
- Greet guests to the office and make them feel welcome.
- Take initiative to fill in the gaps where needed; jumping in to help with projects, time sensitive requests, or just stuff that needs to be done.
- Able to manage multiple and sometimes conflicting priorities
- Strong verbal and written communications skills
- Comfortable working with Microsoft Office products, SharePoint, and other cloud based applications for administration, communication, and project management like Slack, Zoom, Asana, Confluence, and Expensify.
- Detail oriented and organized
- Brentwood, Nashville or surrounding areas